Passport for the New Born in Muscat : Tips to save some Money & TIME.

 Passport for the New Born in Muscat: Tips to save some Time & Money

(For Indian Citizens only)

 

Before the Child Birth

If you need the passport immediately and are traveling to India, have these items ready in advance.

	Documents	Hard Copy	Soft Copy
1	Parents Passports	2	(as 1 PDF file <1MB)
2	Parents Visa Pages	2	-
3	Resident Cards	2	-
4	Marriage Certificate	2	(as 1 PDF file <1MB)
5	Signature *	-	JPEG File (<20Kb)
6	Birth Registration Form of New Born Child**	1	-
7	Sworn Affidavit Form **	1	-
8	Annexure D’ Form **	1	-

 

*Sign on a white paper and take a photo

** Can be filled & signed by parents (Except the birth date/ Gender?)

 

·        ‘Birth Registration Form of New Born Child’’ & Sworn Affidavit Form’

Download @ : https://www.indemb-oman.gov.in/docs/1603277518Click%20here.pdf

·        Annexure D Form

Download@ https://www.indemb-oman.gov.in/docs/1603277550Annexure%20D.pdf

 

Immediately after Child Birth

1.      Take the photo of a baby with eyes open, (both ears should be visible) wearing a dark cloth.

·        Print it (At least 4) 2x 2 Inch / 5x5cm without border, in plain white back ground.

·        Make digital copy of photograph. Size should be <20 Kb.

2.      Make an appointment for a passport application (See Step 7) by calling the BLS Muscat (24568970/24568971).  The BLS receptionist just note down Parent’s Name and Mobile Number and give the appointment (date & time).

·        If the BLS Receptionist asks if you've applied for a birth certificate through the Indian Embassy, answer "YES." But make sure you have applied for the birth certificate at Indian embassy ahead of the appointment date.

 

Simply follow the Steps 1 through 7, if the need for a passport is not urgent. But at some point, you will require all of the aforementioned documents.

 

Step 1: Register the Birth @ Hospital

·        Register the Birth at the hospital first. (OMR 5.000 by Card)

·        Receive a Birth Notification Number (with Gender, Birthdate & Time) as a SMS from MOH.

Documents Required:

·        Parent’s original Resident Cards ( Must)

·        Carry the copies of Passports, Visas & Marriage Certificate

Step 2: Get the ROP Birth Certificate

Note: There is no need to bring the mother and the baby to the ROP.

·        If goes early to the ROP, Step 1 to 4 can be completed in one day.

 

Documents Required:

1.      Parent’s Original Marriage Certificate & Resident Cards ( Must)

2.      Birth Notification Number (Either on Mobile/ Paper)

3.      Carry the copies of Passports, Visas

4.      Water / Electricity Bill or Tenancy Certificate (Not must but  ...)

 

At ROP Directorate General of Civil Status

·        Get the Token Number and wait for the call

§   Birth Certificate – ‘Shihaadat Al Milaad’ in Arabic J

·        ROP will verify the documents + ( Finger Print/ Electronic Sign)

·        OMR 3.000 ( by Card Only)

·        Collect the Birth Certificate (Yellow in color) there itself ( Arabic and English)

·        Check the ‘Spelling/ Names carefully before leaving the room.

·         Only the First Name (Given Name) will be mentioned in ROP Birth Certificate. Surname/ Middle name can be added later at Embassy during Birth Registration.

 

ü  Make three hard copies of the ROP Birth Certificate in English (both sides) and a digital copy (PDF < 1MB).

Don't rush to get the ROP Birth Certificate attested at the Ministry of External Affairs (by paying OMR 10).   I wasn't questioned about this by anyone at the Indian Embassy or BLS.

The certificate provided by the ROP Oman being authenticated once more by the Oman Ministry of External Affairs makes no sense. However, if you are requested to, you must comply.

 

Step 3: Fill the Online Birth Registration - FORM I C- 4(1)

Digital (Soft Copy) Documents Required:

1.      Photo of the Baby ( JPEG <20Kb)

2.      Signature of the Parents ( JPEG <20Kb)

3.      Parents Passports ( As 1 PDF File < 1MB)

4.      Marriage Certificate ( As 1 PDF File <1MB)

5.      ROP Birth Certificate In English – Both Sides ( As 1 PDF File < 1MB)

Apply Online at:

·         https://indiancitizenshiponline.nic.in/

·        Click : ‘Registration of birth of a minor child at an Indian Consulate Under section 4(1) of the Citizenship Act, 1955’

OR

·        Directly go to : https://indiancitizenshiponline.nic.in/Home2.aspx?formcode=09

Note the following while filling the online application:

·        Once you click ‘Apply Online’,-Please note down/ copy the Temporary Application ID displayed on top of the page with in  blue colour (For the future modifications- if any)

·        Identity of Mark: Write ‘NiL’ - if you couldn’t find anything.

·        Upload the Images & pdf files when prompted.

·        Submit it, and then print a 2-page document with the MHA (Ministry of Home Affairs) File Number. Make a copy of the first page.

 

Step 4:  Book an Appointment for Passport Application @ BLS Muscat

 

·        Make an appointment for a passport application (Step 7) by calling the BLS Muscat (24568970/24568970).  The BLS receptionist just note down Parent’s Name and Mobile Number and give the appointment (date & time).

Step 5: Apply for Birth Certificate @ Indian Embassy

Reminder: Cell phones, tablets, and laptops are not permitted within the embassy. Keep it either in the car or in the locker (just for mobile phones) at the entrance gate.

·       Embassy timing : 9.00am -12.30pm

 

Documents Required @ Embassy:

1.      Copies of Parent’s Passports, Visa Stamp Pages, Marriage Certificate.

2.      Copy of ROP Birth Certificate in English (both sides)

·        Carry, all the originals with you. They may or may not ask

3.      A Photograph of the Baby (To be glued on new born child registration form)

4.      Copy of the first page of Form I (the one with MHA File Number)

5.      Filled ‘Birth Registration Form of New Born Child’’ & Sworn Affidavit Form’ – Signed by Parents.

o   Download the forms here :-

https://www.indemb-oman.gov.in/docs/1603277518Click%20here.pdf

o   Print, fill & sign and fix the photograph of the baby on the New Born registration form and write down parent’s mobile number, then take a copy.

o   These forms are  available for free at Embassy Reception.

o   But, if you can print these forms beforehand and sign, there is no need to bring the mother to the Embassy.

At Indian Embassy

·        The Reception boy will arrange the required documents in order and give you a Token Number – wait for the call

·        At the counter, submit the above documents: The concerned person will verify the documents and sign it.

·        Birth Registration Charge: OMR – 9.150 ( Only Cash)

·        Get the attestation receipt attached with copies of the Form 1 & New born child Registration form. (Need to take these to the BLS later)

·        Wait for 3 working days to get the Birth Certificate. (Collection time:  2.30pm-4.30pm – Anyone with receipt can collect it)

Step 6:  Fill the Online Passport Application (This step can be skipped)

Note: With payment of additional OMR 2, BLS employees can complete an online application there.

·        Go to the following Link https://portal5.passportindia.gov.in/Online/index.html

·        Register first (with Login ID & Password), Get a verification mail – Activate it-then login again and fill the online Passport Application form, print and take it to the BLS.  

If you are completing the online application, take note of the following:

§  Place of Birth : the same as it is on the ROP Birth Certificate

§  Baby is eligible for Non-ECR Category – Tick’ Yes’

§  Marital Status : Single

§  Educational Qualification : 7^th Pass or Less

§  Visible Distinguishable Mark : Leave it if you cannot find anything -NiL

§  As the Baby doesn’t have an Adhar Card, Tick ‘No’ ( Not Agree) to proceed further.

§  ‘Passport Printable Address Details ‘should be your Indian permanent address (It can either be father’s or mother’s address in the passport), Mobile & Telephone Numbers should be Indian Numbers.

§  ‘’Other Address Details can be your Local (Oman) Address with local contact (Mobile) details.

§  Submit & take a print out

Step 7:  Apply for Passport @ BLS Muscat

·        Located behind Polyglot Building : 4^th Floor ( Elevator Available)

·        Arrive at your appointment time

Documents Required @ BLS Muscat:

1.      Physical presence of the Baby and Parents is required.

·        In the event of either of the parent not physically present in Oman, he/she is required to submit ‘Annexure C’ along with the application. (Annexure C-Specimen Declaration of Parents for issue of Passport to Minor when one parent has not given consent).

·        Downloading Link@ https://www.indemb-oman.gov.in/docs/1603277531Annexure%20C.pdf

2.      Printed  Signed Online Application Form ( Only if you have done it)

·        Parents need to Sign at the end of the application( below the line)

·        Baby’s finger print will be taken at BLS)

3.      Parent’s original Passport, Resident Card & Marriage Certificate.

4.      ROP Birth Certificate of the Baby

5.      Copies of Parent’s Passports, Visa Stamp Page, Resident Card & Marriage Certificate & Both Sides of ROP Birth Certificate. Parents need to sign at the bottom of each pages

·        There is  a Photostat Machine @ the BLS (100Bz/ Pg)

6.      Two latest identical photographs (2x 2 Inch /5x5cm without border), in plain white back ground and dress in dark color (both ears should be visible)

7.      Copy of the Signed New Born Child Registration Application ( from Embassy)

8.      Filled & Signed ‘Annexure D’ Form (Annexure D-Specimen Declaration of Parents for issue of Passport to Minor).

·        Download@https://www.indemb-oman.gov.in/docs/1603277550Annexure%20D.pdf

·        All these extra Forms are available free @ BLS Reception.

At BLS, Muscat

·        The reception at the right side ( normally there will be a queue)

·        The reception boy will verify your appointment and give a token – wait for the call

·        At the counter, the BLS staff completes the online application form (if you have not done it) & verify the documents. Need to take thumb impression of the baby & also parents need to sign at the end of the application..

·        Pay OMR 20.750 by Cash only.

·        Get the Passport Fee Receipt.

·        Wait for 5 working days to get the Passport/ SMS will be send once the passport is ready  (Collection time:  5.30pm-7.00pm – Bring the receipt) OR Upon payment of additional 3.400 OMR it will be delivered to the home address.

 

These services are also available at BLS’s mobile collection centres located at Sur, Sohar, Nizwa, Salalah, Buraimi, Khasab, Ibri, Shinas, Duqm & Dibba.